The Bath Dental Clinic Code of Practice for Patient Complaints

In this practice, we take complaints very seriously and try to ensure that all our patients are pleased with their experience of our service. When patients complain, they are dealt with courteously and promptly so that the matter is resolved as quickly as possible. This procedure is based on these objectives. 

Our aim is to react to complaints in the way in which we would want our complaint about a service to be handled. We learn from every mistake that we make and we respond to patients’ concerns in a caring and sensitive way. 

1.   The person responsible for dealing with any complaints about the service that we provide is Katie Kerr, our Complaints Manager. 

2.   If a patient complains by telephone or in person, we will listen to their complaint and offer to refer them to the Complaints Manger immediately. If the Complaints Manager is not available at the time, we will advise the patient when they will be able to talk to the Complaints Manager and make arrangements for this to happen. The member of staff will take brief details of the complaint to pass to the Complaints Manager and provide the patient with a copy. If we cannot arrange this within a reasonable period or if the patient does not wish to wait to discuss the matter, arrangements will be made for someone else to deal with it. 

3.   If a patients complaint in writing or by e-mail, it will be passed immediately to the Complaints Manager. 

4.   If a complaint is about any aspect of clinical care or associated charges, it will usually be referred to the dentist concerned, unless the patient does not want this to happen. 

5.   We will acknowledge the patients’ complaint in writing and enclose a copy of this code of practice as soon as possible, normally within three working days. We will offer to discuss the complaint at a time agreed with the patient, and confirm how the patient would like to be kept informed of developments- by telephone, letters, e-mail or by face-to-face meetings. We will inform the patient about how the complaint will be handled and likely time that the investigation will take to complete. If the patient does not wish to discuss the complaint further, we will still inform them of the expected timescale for completing investigation. 

6.   We will seek to investigate the complaint within 6 months and, as far as reasonably practicable, we will keep the patient informed as to the progress of the investigation. 

7.   When we have completed our investigation, we will provide the patient with a full written report, which will include an explanation of how we considered the complaint, the conclusions reached in respect of each specific part of the complaint, details of any necessary remedial action taken and whether further action will be taken. 

8.   If you remain dissatisfied with the results of our procedure, then a complaint may be referred to: 

Dental Complaints Service, Stephenson House, 2 Cherry Orchard Road, Croydon, CR0 6BA (Telephone; 08456 120 540).

If the problem is so serious you believe the dental professional could be a risk to other patients, you should contact: General Dental Council, 37 Wimpole Street, London, W1G 8DQ. 

If the problem is so serious you think the care provide at the practice could be a risk to other patients, you should contact: 

Care Quality Commission (CQC), Citygate, Gallowgate, Newcastle upon Tyne, NE1 4PA

Last updated: 29/08/17.